COVID-19 Resources for Artists, Producers, Venues and Event Management teams
Are you an artist, producer, event manager or venue? Here's a compiled list of links to help you create your multi-alert-level COVID-19 strategies and plans!
Please note - all of these resources have been found via major arts organisations, New Zealand's Ministry of Health and other official sources. I have not personally added any information from my experience, and I urge you to fact check or ask for any further advice from health/venue/legal professionals.
I will update this list as I find more relevant resources.
Any questions? Please get in touch at kiaora@vanessaimmink.com.
COVID-19 CODE FOR NEW ZEALAND FESTIVALS AND EVENTS
FROM NZ MAJOR EVENTS COVID CODE
Commitment to COVID-19 Ministry of Health guidance – Operators will take responsibility to regularly and consistently stay up to date with the Ministry of Health guidance.
Enable effective contact tracing – Fast and effective contact tracing is essential to stop the spread of COVID-19. Recording people’s movements will help the Ministry of Health to do this quickly and efficiently. Operators will undertake best practice to encourage Attendees to use the record-keeping mechanisms at Events to enable the Ministry of Health to undertake contact tracing processes if needed.
Attendee behaviours can be encouraged at all types of Events inclusive of non-ticketed or partially ticketed Events. Operators are encouraged to:
(a) Educate Attendees pre-event and through the duration of an event on record-keeping expectations and mechanisms at Events to support this.
(b) Consider ways to guide best practice behaviours through event design.
(c) Educate and influence Attendees to take responsibility for their own record keeping.
(d) Incorporate record-keeping mechanisms at Events for Attendees either through self-selected technology or the recommended NZ COVID Tracer App.
(e) Notify attendees that attendance information will be collected for the purpose of contact tracing and may be disclosed to the Ministry of Health should the need arise.
Retaining Records – Operators are encouraged to retain attendance records that can be supplied to the Ministry of Health should they need to contact trace. This includes ticketing or attendance data that can be legally obtained within the bounds of New Zealand’s Privacy Act 1993. Operators are encouraged to Retain Records of Attendees for a minimum of four weeks, this being the minimum period necessary to support effective contact tracing.
The health of Operators and Attendees - Operators should take reasonable measures to ensure that individuals (including Operators and Attendees) have the appropriate resources or facilities to ensure they undertake best practice hygiene standards. Operators are encouraged to:
(a) Ensure Operators are aware of and comply with the Ministry of Health guidance.
(b) Ensure Operators and Attendees are educated on the hygiene practices expected when attending the event as per Ministry of Health guidance.
(c) Enable good hygiene behaviours e.g. providing handwashing facilities.
(d) Ask Operators and Attendees who are unwell to stay home.
Encourage a culture of adhering to best practice COVID-19 risk management as set by an Operator – Utilise leadership, influence, education and best practice to ensure Ministry of Health guidance on hygiene and adherence to event policies put in place by the Operator are upheld in delivering the event. This includes not only during the event but pre and post-event. Operators can prepare, implement and measure this adherence using technology, risk management implementation, briefings, marketing, and incident reporting processes.
EVENT SECTOR RESOURCES APPLICABLE TO THIS CODE
COVID-19 Alert Level 1: Public Health Requirements – What you need to know
Key Planning Recommendations WHO Guidelines
LEGAL ADVICE TO EVENTS INDUSTRY AROUND OBLIGATIONS
Summary - What you need to know
If an event such as a music concert or sporting event is cancelled, contrary to public belief, the Consumer Guarantees Act will not provide a remedy to consumers. Consumers’ rights are primarily determined by the terms and conditions of the event.
Event terms and conditions may contain specific clauses dealing with cancellation or postponement of an event, and the issuing of any refunds (full or partial). If they do not, a force majeure clause may kick in depending on whether such a clause is worded to include a pandemic of this nature or a government ban on certain gatherings or a lockdown. See our previous FYI on force majeure clauses here for further information.
If there is no force majeure clause in the terms and conditions, or even if there is, where the clause does not cover events such as pandemics, the law of frustration may require refunds to be given to consumers (less any justifiable costs already incurred).
Regardless of the terms and conditions, if the event organiser or their representative has made any representation to consumers as to the provision of refunds in the event of cancellation, then that representation may need to be honoured.
MUSICAL THEATRE NEW ZEALAND (MTNZ) GUIDELINES
Level 2 Recommendations - May 2020
MAJOR EVENTS NZ COVID RESOURCES FOR EVENTS
All of these bullet points are hyperlinks.
Creative New Zealand responds to changed COVID-19 alert levels
Media Release: Creative New Zealand opens first of its funding opportunities under the 12-month investment plan
FAQs about the COVID-19-driven investment plan for the next 12 months
Media release: Details of Creative New Zealand’s 12-month investment plan, ahead of August openings
Latest results for the Emergency Relief Grant and Arts Continuity Grant
Media release: Creative New Zealand adds $13M to initial emergency arts funding
Creative New Zealand welcomes the biggest government investment in the arts for two decades
Arts Council lays the framework for Phase 2 of Creative New Zealand’s COVID-19 response - 1 May 2020
Creative New Zealand opens first phase funding for COVID-19-impacted arts sector - 14 April 2020
Further details on our Emergency Response Package - 6 April 2020
PAC AUSTRALIA COVID SAFE THEATRES GUIDELINES
LIVE PERFORMANCE AUSTRALIA COVID RESOURCES
ADELAIDE FRINGE FESTIVAL
COVID-19 Information for Business and Industry
COVID-19 Information Sheet for Venues
Adelaide Fringe Covid-19 Information Sheet For Venues
Have I missed any or you have templates you'd be happy to share? Please get in touch!
Stay safe,
Vanessa x